Severn Care Reference Generator v4

1 · Planday connection

App ID (client ID) Refresh token

Not connected yet.

2 · Choose the person

All Former staff Active

Connect to Planday to load the staff list.

Raw Planday record for selected person

Letterhead settings

Editing details for Address block (top right, one line per row) Footer line Entity logo (uploaded file only — never generated)

Reference request email (optional)

Drop the saved request email here (.eml or Outlook .msg) — or click to choose a file.
Extracts the requester, their email, salutation, request date and (where named) the employee. Forwarded emails are handled: the tool reads the original sender out of the quoted message, not the person who forwarded it. Everything stays editable below.

3 · Reference details

Employee full name

Position

manual entry

Start date

Leave date

Still employed (leave date shown as “N/A — currently employed”)

Home / service (sets letterhead & entity)

Reference requested by (FOR:)

Requester email

Dear…

Their request was a…

…dated

Date of letter

Person generating the reference

Safeguarding & optional additions

Include the standard Safeguarding Information paragraph (“There have been no safeguarding concerns or complaints raised to us during their employment…”)

I confirm no safeguarding concerns or complaints are recorded for this person. Only include this paragraph if it is true — an inaccurate statement here is the single riskiest thing this letter could contain.

Add further content beyond the standard format (manual, free text only)

4 · Check & export

I have checked the employment dates against the employment record. A wrong date on a reference is serious — this box gates the exports.